Group

Terms & Conditions

Please read carefully and completely, then sign at the bottom to agree to the terms.

Terms & Conditions for Group Sales

  • Rates quoted are subject to change pending your acceptance. No hotels or services have been reserved. This quote is valid for 7 days and is based on listed hotels or similar.
  • This proposal is based on exchange rates valid as per the date indicated on the proposal.   Should there be any currency fluctuation, we reserve the right to adjust the rates accordingly.
  • Any airfare quoted, including taxes & fuel surcharges, is subject to change until tickets are issued. (if applicable)
  • Each passenger must be in possession of a passport, valid for at least 6 months AFTER date of return.
  • Please note that most airlines do not allow name changes. Any name change will result in cancellation of the reservation.

 

Reservations and Payments

All payments reflect net pricing and are payable by agency check made out to IWorld of Travel.

Payment may be made by check only. Checks should be made payable to IWorld of Travel and mailed with tracking number. Payments are considered received only during business hours on weekdays. Any payments received outside of business hours will be considered received on the next business day.

Balance and/or final payment is required 60 days prior to departure. E-documents will be emailed to you. Upon request, IWorld of Travel will provide hard copy documents and itinerary.

 

Payment Policy Due Dates

Payment

Due Date

Details

Initial Land Deposit

14 days from contract date

5% + any deposits required by suppliers, hotels etc.*

Additional Deposit per Traveller

120 days prior to departure

30%. Review and reduce any unsold space

Final Passenger Info

90 days prior to departure

Rooming list, passenger insurance information

Balance Payment Due

60 days prior

Final payment, flight information for land only passengers if applicable

 

*You will be advised if any suppliers require additional deposits that in some cases may be non-refundable.

 

Cancellation Policy

120+ days prior to departure

Deposit is refundable

120 – 61 days prior to departure

Initial deposit + $500 per person + any applicable airline or supplier fees**

60 days and fewer prior to departure

Deposit & payment are non-refundable. 100% cancellation penalty**

 

** Individual cancellations can sometimes result in a per person, group price adjustment. Should this occur, you will be advised at the time of cancellation and a new price will be presented. IWorld of Travel offers and strongly suggests each participant to purchase travel insurance.

 

Transfers & Porterage

Roundtrip group arrival and departure transfers include assistance by our representative on the start and end dates of the tour on the designated flights only. Passengers not traveling on the designated flights will have the option to purchase transfers at an additional cost.

 

Pre & Post Land

For any passengers wishing to add tours directly before or after a cruise (full charter or cabin sales) or group travel package, supplemental deposits and payments will need to be paid in addition to those required by the cruise/group. 

 

Health Disclaimer for Travel

Passengers registering for this trip accept the responsibility for being in good health; able to walk, climb steps, enjoy full sightseeing days and easily transfer to airplane or car/van as needed. As many of the sites are not accessible to the physically challenged, those needing wheelchairs, oxygen, or other ambulatory assistance will find the tour extremely limiting in their experiences. Guests with medical needs of a physical nature should bring a personal attendant to assist them. Please request the Special Needs form so we can help assess and assist you with the passenger’s needs.

 

COVID-19 Country Specific Information – Travel

https://bit.ly/3PgXgeG (External Link). You are about to leave travel.state.gov for an external website that is not maintained by the U.S. Department of State. Links to external websites are provided as a convenience and should not be construed as an endorsement by the U.S. Department of State of the views or products contained therein.

travel.state.gov

 

 

Remarks

Our quotation is based on rates presented by suppliers for the specified travel time period and reflects the currency exchange rate and hotel availability on this date, and the pricing that is provided based on the group numbers in the proposal. Also, bear in mind, that due to the fluctuation of the US Dollar against the local currency, we reserve the right to adjust prices of – including but not limited to – hotels, land services, air, and admission fees.

NOTE: Passports must have the required 6 months expiry date from return date of travel.

 

Terms & Conditions/Responsibility & Agreement

We recommend that you carefully review prior to sending in the deposit. Please ensure that all conditions as outlined are incorporated into the contract or brochure you provide your clients.

Optional insurance must be purchased within 7 days of deposit to ensure that the pre-existing condition waiver applies. We therefore recommend that the insurance be purchased while the deposit is made. Insurance premiums are non-refundable, non-transferable and may not be purchased after final payment is made.

 

For visa requirements, please consult with the respective Consulate Offices. Visa requirements are subject to change. For US Passport holders, please check the current requirements for your destination(s) at the following link:

https://travel.state.gov/content/travel/en/international-travel/International-Travel-Country-Information-Pages.html

 

Time of Publishing

The effective date of the Terms & Conditions is 7/08/22, and all commitments prior to the effective date will be honored at the rates of the Terms & Conditions at the time of commitment.

 

Terms & Conditions Agreement