Reservations & Payments
The rates quoted in this proposal are based on the specified travel dates and times, current cabin(s) availability, and the currency exchange rates in effect on the date of this proposal. In the event of significant currency fluctuations, IWorld of Travel (“IWOT”) reserves the right to adjust pricing accordingly, including, but not limited to, hotel accommodations, land services, airfare, taxes, fuel surcharges, and admission fees.
This proposal is valid for seven (7) days from the date issued and is subject to change until accepted in writing. No services, accommodations, or reservations have been secured at the time of quoting.
Any airfare quoted, including applicable taxes and fuel surcharges, remains subject to change until tickets have been issued.
Deposits
An initial deposit is required based on the payment schedule outlined below to secure and confirm all travel arrangements.
Payment Methods
Payments may be made by check or credit card.
A secure credit card payment link is provided within the quote section of this proposal.
Checks should be made payable to IWorld of Travel (“IWOT”) and may be submitted for electronic processing or mailed via a trackable delivery service.
Check Payment Information:
Payee: IWorld of Travel
Mailing Address:
IWorld of Travel
P.O. Box 12335
Glendale, AZ 85318
Revisions
Any passenger name change or travel date change will be treated as a cancellation and will be subject to the cancellation policy outlined herein. A new reservation will be required.
Deposits & Payment Schedule
Initial Land Deposit & Final Passenger Information
Initial deposit is required based on the payment schedule outlined below to secure and confirm all travel arrangements.
Within 7 Days
Twenty percent (20%) of the total package price, or $1,000 per person, whichever is greater, plus any supplier-required deposits, hotel deposits, or other applicable vendor payments. *
Bookings $100,000+
Bookings with a value of $100,000 or more will require a 25% deposit.
Final Payment
Due sixty (60) days prior to arrival.
The final payment must be accompanied by all required passenger information and, where applicable, flight details for land-only passengers.
You will be notified if additional supplier deposits are required. Certain supplier deposits may be non-refundable.
*Additional penalties may apply for prepaid airline tickets, rail tickets, hotels, special events, holiday travel periods, convention periods, and other prepaid services.
Cancellation Schedule
Within Three (3) Days of Deposit
The deposit is fully refundable.
Sixty-One (61) Days or More Prior to Arrival
The deposit is non-refundable; however, it may be applied as a future travel credit toward a new booking with IWOT.
Additional penalties may apply for prepaid airline tickets, rail tickets, hotels, special events, holiday travel periods, convention periods, and other prepaid services.
Sixty (60) Days or Less Prior to Arrival Through the Final Day of Travel
All deposits and payments become non-refundable. A 100% cancellation penalty will apply per cancellation, regardless of the reason.
The traveler assumes full responsibility for any losses, interruptions, or travel-related expenses.
Cancellation During Travel
Once travel has commenced, all unused portions of the itinerary are non-refundable, regardless of the reason for cancellation, including illness, personal emergencies, or other unforeseen circumstances.
Travelers are strongly encouraged to purchase comprehensive travel insurance to protect against unforeseen events.
Should a traveler elect not to participate in any scheduled tour, transfer, excursion, accommodation, transportation service, or other prearranged component of the trip, no refund will be issued.
IWOT will provide any reasonable documentation necessary to support an insurance claim.
Travel Credits
For credits issued due to cancellations within the applicable timeframe, the following terms apply:
- Credits are valid for nine (9) months from the date of written cancellation and expire thereafter.
- Any new booking will require a new payment/deposit. The credit will be applied toward the final payment.
- Rates for new bookings are not guaranteed until receipt of the new deposit.
Itinerary Changes
Due to weather, sea conditions, port restrictions, or other circumstances beyond IWOT’s control, itinerary modifications may become necessary.
IWOT reserves the right to:
- Modify itineraries
- Substitute vessels
- Substitute hotels
- Adjust schedules
Every reasonable effort will be made to provide comparable experiences and services.
Changes to itineraries, accommodations, or vessels do not constitute grounds for refund or compensation.
Advanced, Cancelled, or Delayed Sailings
IWOT reserves the right to cancel, advance, postpone, modify, or otherwise alter scheduled departures, return dates, itineraries, locations, events, accommodations, transportation, vessels, and schedules.
These actions may be taken due to circumstances beyond IWOT’s control, including force majeure events, governmental actions, safety concerns, or other operational considerations.
IWOT shall not be liable for cancellations, delays, rescheduling, or itinerary modifications resulting from such circumstances.
IWOT's sole liability shall be limited to either:
- Issuance of a Future Travel Credit equal to amounts received under the booking contract; or
- At IWOT’s sole discretion, a refund of monies paid directly to IWOT.
IWOT is not responsible for losses, penalties, or expenses associated with independent travel arrangements, including airfare.
Stateroom Changes
If unforeseen operational or technical circumstances require a stateroom change, and the traveler is moved to a lower category stateroom, the traveler shall be entitled to a refund equal to the fare difference between the originally booked category and the reassigned category.
Land Extensions and Tours
IWOT reserves the right to reschedule or cancel land tours and land extensions if:
- The minimum participation requirement of ten (10) guests is not met; or
- Safety or operational concerns require such action
If a traveler cancels a pre- or post-cruise extension 120 days or less before departure:
- The applicable Cancellation Policy and penalties shall apply.
- Shore Excursions: In the event of cancellation due to force majeure, including weather conditions, these are non-refundable.
Travel Documents
All travelers must possess a passport that remains valid for at least six (6) months beyond the scheduled return date.
Please note that most airlines do not permit name changes after ticket issuance. Any requested name change may result in cancellation and rebooking charges.
Optional travel insurance must be purchased within seven (7) days of the initial deposit to maximize eligibility for pre-existing condition waivers, where available. Insurance premiums are non-refundable, non-transferable, and generally cannot be purchased after final payment has been made.
Travel Insurance Recommendation
IWOT strongly recommends that all travelers purchase comprehensive travel insurance.
Travel insurance may be purchased at: https://iworldoftravel.com/getyourinsurancetogether/
By choosing to travel without travel insurance coverage, you acknowledge and accept full responsibility for all expenses that may arise before, during, or after travel, including but not limited to:
- Trip cancellation
- Trip interruption
- Trip delay
- Medical expenses
- Quarantine-related expenses
- Emergency evacuation
- Medical repatriation
- Any other unforeseen travel-related costs
Visa Requirements
Visa requirements vary by destination and are subject to change without notice.
Travelers are responsible for obtaining all required visas and travel documentation. For current requirements, travelers should consult the appropriate consulate or embassy.
U.S. passport holders may review destination-specific requirements at:
Health & Mobility Requirements
All passengers are responsible for ensuring they are medically and physically fit for travel.
Passengers should be capable of:
- Walking reasonable distances
- Navigating stairs
- Participating in sightseeing activities
- Boarding and exiting transportation vehicles
Many destinations and sites may have limited accessibility for travelers requiring wheelchairs, oxygen equipment, or other mobility assistance.
Guests with significant medical or physical assistance needs are encouraged to travel with a personal attendant capable of providing necessary support.
For additional Responsibility and Liability provisions, please refer to IWOT’s brochure and website.
Attorney Fee Provision & Governing Law
This Agreement shall be deemed entered in the State of New York and shall be governed and construed in accordance with the laws of the State of New York, without regard to conflict of law principles.
The exclusive venue for any dispute, claim, action, or proceeding arising out of or relating to these Terms and Conditions, the booking, or any travel services provided by IWOT shall be the courts located in New York County (Manhattan), New York.
All claims must be submitted in writing and received by IWOT within thirty (30) days following completion of travel. Claims not submitted within 30 days shall be deemed waived. In any legal action, arbitration, or proceeding arising from or relating to this Agreement, the prevailing party shall be entitled to recover reasonable attorneys’ fees, costs, and expenses.
Errors & Omissions
IWOT shall not be responsible for typographical, printing, publication, website, presentation, or promotional errors.
IWOT reserves the right to correct any errors or omissions at any time without prior notice.
Agreement & Acceptance
Payment of any deposit, issuance of tickets, confirmation documents, vouchers, or commencement of travel shall constitute the traveler’s acknowledgment, acceptance, and agreement to all Terms and Conditions contained herein.
It is specifically agreed that this Agreement is entered into in New York, New York, and that any legal or equitable action concerning the interpretation, enforcement, or alleged breach of these Terms and Conditions shall be brought exclusively in the courts of New York County (Manhattan), New York.
Effective Date
These Terms & Conditions become effective on October 15, 2026. Any reservations confirmed prior to the effective date shall remain subject to the Terms & Conditions in effect at the time of booking.
