Reservations & Payments
The rates quoted in this proposal are based on the specified travel dates and times, current cabin availability, and the currency exchange rates in effect on the date of this proposal. In the event of significant currency fluctuations, IWorld of Travel (“IWOT”) reserves the right to adjust pricing accordingly, including but not limited to hotel accommodations, land services, airfare, taxes, fuel surcharges, and admission fees.
This proposal is valid for seven (7) days from the date issued and is subject to change until accepted in writing. No services, accommodation, or reservations have been secured at the time of quoting.
Any airfare quoted, including applicable taxes and fuel surcharges, remains subject to change until tickets have been issued.
Reservation Changes
Any passenger name change or travel date change will be treated as a cancellation and will be subject to the Cancellation Policy outlined herein. A new reservation will be required.
Payment Methods
Payments may be made by check or credit card.
A secure credit card payment link is provided within the quote section of this proposal.
Checks should be made payable to IWorld of Travel (“IWOT”) and may be submitted for electronic processing or mailed via a trackable delivery service.
Check Payment Information:
Payee: IWorld of Travel
Mailing Address:
IWorld of Travel
P.O. Box 12335
Glendale, AZ 85318
Deposits & Payment Schedule
Initial Land Deposit & Final Passenger Information
Initial deposit is required based on the payment schedule outlined below to secure and confirm all travel arrangements.
Within 7 Days
Twenty percent (20%) of the total package price, or $1,000 per person, whichever is greater, plus any supplier-required deposits, hotel deposits, or other applicable vendor payments. *
Bookings $100,000+
Bookings with a value of $100,000 or more will require a 25% deposit.
Final Payment
Due sixty (60) days prior to arrival.
The final payment must be accompanied by all required passenger information and, where applicable, flight details for land-only passengers.
You will be notified if additional supplier deposits are required. Certain supplier deposits may be non-refundable.
*Additional penalties may apply for prepaid airline tickets, rail tickets, hotels, special events, holiday travel periods, convention periods, and other prepaid services.
Cancellation Schedule
Within Three (3) Days of Deposit
The deposit is fully refundable.
Sixty-One (61) Days or More Prior to Arrival
The deposit is non-refundable; however, it may be applied as a future travel credit toward a new booking with IWOT.
Additional penalties may apply for prepaid airline tickets, rail tickets, hotels, special events, holiday travel periods, convention periods, and other prepaid services.
Sixty (60) Days or Less Prior to Arrival Through the Final Day of Travel
All deposits and payments become non-refundable. A 100% cancellation penalty will apply per cancellation, regardless of the reason.
The traveler assumes full responsibility for any losses, interruptions, or travel-related expenses.
Cancellation During Travel
Once travel has commenced, all unused portions of the itinerary are non-refundable, regardless of the reason for cancellation, including illness, personal emergencies, or other unforeseen circumstances.
Travelers are strongly encouraged to purchase comprehensive travel insurance to protect against unforeseen events.
Should a traveler elect not to participate in any scheduled tour, transfer, excursion, accommodation, transportation service, or other prearranged component of the trip, no refund will be issued.
IWOT will provide any reasonable documentation necessary to support an insurance claim.
Travel Credits
For credits issued due to cancellations within the applicable timeframe, the following terms apply:
- Credits are valid for nine (9) months from the date of written cancellation and expire thereafter.
- Any new booking will require a new payment/deposit. The credit will be applied toward the final payment.
- Rates for new bookings are not guaranteed until receipt of the new deposit.
Itinerary Changes
You may rely on IWOT’s experience and regional expertise to help ensure an enjoyable travel experience, even when circumstances beyond our control arise.
Due to the nature of cruise and tour operations, weather conditions and other factors may require itinerary changes.
While every effort will be made to maintain advertised itineraries, vessels, accommodations, and arrangements, IWOT reserves the right to substitute:
- Itineraries
- Hotels
- Vessels
- Transportation
- Services
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Where substitutions occur, IWOT will make reasonable efforts to provide comparable services and experiences. Changes to an itinerary do not entitle travelers to a refund. Itineraries may change without notice due to:
- Weather
- Sea conditions
- Operational requirements
- Governmental actions
- Circumstances beyond IWOT’s control
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Guests who cancel or interrupt travel due to itinerary changes remain subject to the standard Cancellation Policy.
Advanced, Cancelled, or Delayed Sailings
IWOT reserves the right to cancel, advance, postpone, modify, or otherwise alter scheduled departures, return dates, itineraries, locations, events, accommodations, transportation, vessels, and schedules.
These actions may be taken due to circumstances beyond IWOT’s control, including force majeure events, governmental actions, safety concerns, or other operational considerations.
IWOT shall not be liable for cancellations, delays, rescheduling, or itinerary modifications resulting from such circumstances.
IWOT's sole liability shall be limited to either:
- Issuance of a Future Travel Credit equal to amounts received under the booking contract; or
- At IWOT’s sole discretion, a refund of monies paid directly to IWOT.
IWOT is not responsible for losses, penalties, or expenses associated with independent travel arrangements, including airfare.
Stateroom Changes
If unforeseen operational or technical circumstances require a stateroom change, and the traveler is moved to a lower category stateroom, the traveler shall be entitled to a refund equal to the fare difference between the originally booked category and the reassigned category.
Land Extensions & Tours
IWOT reserves the right to reschedule or cancel land tours and land extensions if:
- The minimum participation requirement of ten (10) guests is not met; or
- Safety or operational concerns require such action
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If a traveler cancels a pre- or post-cruise extension 120 days or less before departure, the applicable Cancellation Policy and penalties shall apply.
Arrivals
On Embarkation Day
- Staterooms will be available after 1:00 PM.
- Guests arriving before 1:00 PM may store luggage or enjoy the ship’s public areas until accommodations are ready.
For itineraries beginning with a hotel stay:
- Rooms are available after the hotel’s standard check-in time.
- Early check-in requests cannot be guaranteed by IWOT
Departures
Ships generally arrive in port on the evening prior to scheduled disembarkation.
On Disembarkation Day
- Staterooms must be vacated by 10:00 AM.
- Guests may choose to depart earlier if desired.
For itineraries ending with a hotel stay:
- Rooms must be vacated by the hotel’s standard check-out time.
- Late check-out requests cannot be guaranteed by IWOT.
Mandatory Passenger Registration
All passengers must provide:
- Passport details
- Emergency contact information
- Travel insurance status
- Dietary requirements
- Medical conditions requiring accommodation
- Home Address
- Telephone Number
- Email Address
- Any other special needs
Travel Documents
Provided that:
- Full payment has been received; and
- Passenger registration has been completed
Travel documents will be available electronically 14 days prior to departure.
Passport Requirements
A valid passport is required for all IWOT programs. Passports must remain valid for at least six (6) months beyond the scheduled return date.
Guests are responsible for obtaining:
- Visas
- Entry permits
- Required travel documentation
Non-U.S. citizens should contact the appropriate consular office for entry requirements.
Passport and emergency contact information must be provided before travel documents will be released.
Travel Insurance Recommendation
IWOT strongly recommends that all travelers purchase comprehensive travel insurance.
Travel insurance may be purchased at: https://iworldoftravel.com/getyourinsurancetogether/
Guests who decline travel insurance must sign a Travel Insurance Waiver acknowledging responsibility for all expenses that may arise during travel, including:
- Trip interruption
- Trip delay
- Medical expenses
- Quarantine-related expenses
- Emergency evacuation
- Medical repatriation
Travel documents will not be released until IWOT receives a signed waiver.
Visa Requirements
Beginning in the final quarter of 2026, travelers to the Schengen Area may be required to obtain ETIAS authorization prior to travel. The United Kingdom requires ETA authorization for short visits. Travelers are responsible for verifying all current entry requirements before departure. Visa requirements vary by destination and are subject to change without notice. Travelers are responsible for obtaining all required visas and travel documentation. For current requirements, travelers should consult the appropriate consulate or embassy. U.S. passport holders may review destination-specific requirements at: https://travel.state.gov/content/travel/en/international-travel/International-Travel-Country-Information-Pages.html
Security
Travel inherently involves risks that may arise due to changing global conditions, governmental advisories, security concerns, natural disasters, or political events.
IWOT reserves the right to modify accommodations, transportation arrangements, and itineraries where safety concerns warrant such changes.
Passengers acknowledge and accept responsibility for risks associated with international travel and their own travel decisions.
Ship Rules & Conduct
Passengers are required to comply with all shipboard rules and instructions issued by the Captain and crew.
The following activities are strictly prohibited:
- Jumping or diving from the vessel while underway
- Climbing masts or restricted areas
- Littering or disposing of waste into the sea
- Bringing outside food or beverages onboard (excluding medications, infant food, and approved special-diet items)
Guests should avoid swimming far from the vessel or shoreline.
Additional notices:
- Tap water onboard is not potable
- Water conservation is required
- Electrical service may be generator-powered
The Captain may remove any guest who behaves in an unsafe, threatening, or disruptive manner. No refund will be provided.
Health & Mobility Requirements
Passengers are responsible for ensuring they are medically and physically fit for travel.
Travelers should be capable of:
- Walking independently
- Climbing stairs
- Participating in sightseeing activities
- Transferring between transportation modes
Accessibility & Special Needs:
- Guests requiring accommodations must notify IWOT at booking
- Guests developing medical conditions after booking must notify IWOT immediately
- Travelers requiring personal assistance should travel with a capable companion
- IWOT does not provide wheelchairs, hearing aids, personal attendants, or similar services.
Medical Care:
- IWOT does not employ medical personnel
- Medical treatment obtained during travel is at the passenger’s expense
- IWOT assumes no responsibility for the quality or outcome of medical services received.
Accessibility Limitations:
Many destinations may include:
- Cobblestone streets
- Uneven terrain
- Stairs
- Limited accessibility
Accommodations and services outside the United States may differ substantially from U.S. accessibility standards.
IWOT reserves the right to decline or remove passengers unable or unwilling to comply with these Terms & Conditions
Attorney Fee Provision & Governing Law
This Agreement shall be deemed entered in the State of New York and shall be governed and construed in accordance with the laws of the State of New York, without regard to conflict of law principles.
The exclusive venue for any dispute, claim, action, or proceeding arising out of or relating to these Terms and Conditions, the booking, or any travel services provided by IWOT shall be the courts located in New York County (Manhattan), New York.
All claims must be submitted in writing and received by IWOT within thirty (30) days following completion of travel. Claims not submitted within 30 days shall be deemed waived. In any legal action, arbitration, or proceeding arising from or relating to this Agreement, the prevailing party shall be entitled to recover reasonable attorneys’ fees, costs, and expenses.
Errors & Omissions
IWOT shall not be responsible for typographical, printing, publication, website, presentation, or promotional errors.
IWOT reserves the right to correct any errors or omissions at any time without prior notice.
Agreement & Acceptance
Payment of any deposit, issuance of tickets, confirmation documents, vouchers, or commencement of travel shall constitute the traveler’s acknowledgment, acceptance, and agreement to all Terms and Conditions contained herein.
It is specifically agreed that this Agreement is entered into in New York, New York, and that any legal or equitable action concerning the interpretation, enforcement, or alleged breach of these Terms and Conditions shall be brought exclusively in the courts of New York County (Manhattan), New York.
Responsibility & Liability Waiver
IWOT acts solely as a promoter and seller of travel services provided by independent suppliers.
IWOT does not own or operate:
- Cruise vessels
- Aircraft
- Trains
- Hotels
- Transportation providers
All suppliers are independent contractors.
IWOT assumes no liability for supplier acts or omissions, including but not limited to:
- Tour or cruise cancellations
- Schedule changes
- Delays
- Rerouting
- Lost baggage
- Property damage
- Equipment failures
- Accidents
- Injury
- Death
Travel inherently involves risks including, but not limited to:
- Transportation accidents
- Weather-related incidents
- Political unrest
- Natural disasters
- Disease and illness
- Food and water contamination
- Limited medical facilities
- Government actions
- Criminal acts and civil disturbances
Travelers voluntarily assume all such risks.
As a condition of booking, travelers release and hold harmless IWOT, its affiliated companies, officers, employees, and representatives from any claims arising from participation in the trip, including claims for:
- Personal injury
- Emotional distress
- Property damage
- Death
- Financial loss
This release applies to all members of the traveler’s party, including minors, and binds heirs, legal representatives, and assigns.
Effective Date
These Terms & Conditions become effective on October 15, 2026. Any reservations confirmed prior to the effective date shall remain subject to the Terms & Conditions in effect at the time of booking.
