Reservations & Payments
The rates quoted in this proposal are based on the specified travel dates and times, current hotel availability, and the currency exchange rates in effect on the date of this proposal. In the event of significant currency fluctuations, IWorld of Travel (“IWOT”) reserves the right to adjust pricing accordingly, including but not limited to hotel accommodations, land services, airfare, taxes, fuel surcharges, and admission fees.
This proposal is valid for seven (7) days from the date issued and is subject to change until accepted in writing. No services, accommodation, or reservations have been secured at the time of quoting.
Any airfare quoted, including applicable taxes and fuel surcharges, remains subject to change until tickets have been issued.
Revisions
Any revision to the initial proposal will require a non-refundable revision deposit of $100 per person. This fee will be credited toward the final balance should the booking be confirmed.
$100 PER PERSON
Revision Fee: Non-refundable. Credited toward the final balance if the booking is confirmed.
Payment Methods
Payments may be made by check or credit card.
A secure credit card payment link is provided within the quote section of this proposal.
Checks should be made payable to IWorld of Travel (“IWOT”) and may be submitted for electronic processing or mailed via a trackable delivery service.
Check Payment Information:
Payee: IWorld of Travel
Mailing Address:
IWorld of Travel
P.O. Box 12335
Glendale, AZ 85318
Deposits & Payment Schedule
Initial Land Deposit & Final Passenger Information
Initial deposit is required based on the payment schedule outlined below to secure and confirm all travel arrangements.
Within 7 Days
Twenty percent (20%) of the total package price, or $1,000 per person, whichever is greater, plus any supplier-required deposits, hotel deposits, or other applicable vendor payments. *
Bookings $100,000+
Bookings with a value of $100,000 or more will require a 25% deposit.
Final Payment
FITs: Due sixty (60) days prior to arrival. From 1 to 11 guests.
GROUPS: Due ninety (90) days prior to arrival. From 12+ guests
The final payment must be accompanied by all required passenger information and, where applicable, flight details for land-only passengers.
You will be notified if additional supplier deposits are required. Certain supplier deposits may be non-refundable.
*Additional penalties may apply for prepaid airline tickets, rail tickets, hotels, special events, holiday travel periods, convention periods, and other prepaid services.
Cancellations & Cancellation Schedule
We hope nothing interferes with your travel plans. If you must cancel your booking, or any portion thereof, cancellation requests must be submitted in writing and will become effective upon receipt by IWOT.
Cancellation requests should be emailed to your IWorld of Travel Destination Specialist.
Within Three (3) Days of Deposit
The deposit is fully refundable.
Groups:
Ninety-one (91) Days or More Prior to Arrival
The deposit is non-refundable; however, it may be applied as a future travel credit toward a new booking with IWOT.
Additional penalties may apply for prepaid airline tickets, rail tickets, hotels, special events, holiday travel periods, convention periods, and other prepaid services.
FITs:
Sixty-One (61) Days or More Prior to Arrival
The deposit is non-refundable; however, it may be applied as a future travel credit toward a new booking with IWOT.
Additional penalties may apply for prepaid airline tickets, rail tickets, hotels, special events, holiday travel periods, convention periods, and other prepaid services.
Sixty (60) Days or Less Prior to Arrival Through the Final Day of Travel
All deposits and payments become non-refundable. A 100% cancellation penalty will apply per cancellation, regardless of the reason.
The traveler assumes full responsibility for any losses, interruptions, or travel-related expenses.
Cancellation During Travel
Once travel has commenced, all unused portions of the itinerary are non-refundable, regardless of the reason for cancellation, including illness, personal emergencies, or other unforeseen circumstances.
Travelers are strongly encouraged to purchase comprehensive travel insurance to protect against unforeseen events.
Should a traveler elect not to participate in any scheduled tour, transfer, excursion, accommodation, transportation service, or other prearranged component of the trip, no refund will be issued.
IWOT will provide any reasonable documentation necessary to support an insurance claim.
Travel Credits
For eligible cancellations resulting in future travel credits, the following terms apply:
- Credits are valid for nine (9) months to make a booking (not travel) from the date IWOT receives written notice of cancellation
- Unused credits expire after the nine-month validity period.
- New bookings require a new deposit equal to 20% of the package price or $1,000 per person, whichever is greater.
- Approved credits will be applied toward the new booking after receipt of the required deposit.
- Pricing for future travel arrangements is not guaranteed until the new deposit has been received.
Travel Documents
All travelers must possess a passport that remains valid for at least six (6) months beyond the scheduled return date.
Please note that most airlines do not permit name changes after ticket issuance. Any requested name change may result in cancellation and rebooking charges.
Optional travel insurance must be purchased within seven (7) days of the initial deposit to maximize eligibility for pre-existing condition waivers, where available. Insurance premiums are non-refundable, non-transferable, and generally cannot be purchased after final payment has been made.
Travel Insurance Recommendation
IWOT strongly recommends that all travelers purchase comprehensive travel insurance.
Travel insurance may be purchased at: https://iworldoftravel.com/getyourinsurancetogether/
By choosing to travel without travel insurance coverage, you acknowledge and accept full responsibility for all expenses that may arise before, during, or after travel, including but not limited to:
- Trip cancellation
- Trip interruption
- Trip delay
- Medical expenses
- Quarantine-related expenses
- Emergency evacuation
- Medical repatriation
- Any other unforeseen travel-related costs
Visa Requirements
Visa requirements vary by destination and are subject to change without notice.
Travelers are responsible for obtaining all required visas and travel documentation. For current requirements, travelers should consult the appropriate consulate or embassy.
U.S. passport holders may review destination-specific requirements at:
Health and Fitness Requirements
By registering for this trip, participants acknowledge that they are physically capable of undertaking the itinerary and activities involved, including walking extended distances, climbing stairs, participating in daily sightseeing, and independently boarding and exiting transportation.
Many destinations and facilities may not be fully accessible to travelers requiring wheelchairs, oxygen equipment, or other mobility assistance. Travelers with significant medical, physical, or personal care needs are encouraged to travel with a qualified companion capable of providing them with assistance.
Please refer to our website and promotional materials, for additional Responsibility and Liability information.
Attorney Fee Provision & Governing Law
This Agreement shall be deemed entered in the State of New York and shall be governed and construed in accordance with the laws of the State of New York, without regard to conflict of law principles.
The exclusive venue for any dispute, claim, action, or proceeding arising out of or relating to these Terms and Conditions, the booking, or any travel services provided by IWOT shall be the courts located in New York County (Manhattan), New York.
All claims must be submitted in writing and received by IWOT within thirty (30) days following completion of travel. Claims not submitted within 30 days shall be deemed waived. In any legal action, arbitration, or proceeding arising from or relating to this Agreement, the prevailing party shall be entitled to recover reasonable attorneys’ fees, costs, and expenses.
Errors & Omissions
IWOT is not responsible for typographical, printing, publication, website, presentation, or promotional errors. IWOT reserves the right to correct any errors or omissions at any time without prior notice.
Agreement: The payment of a deposit and/or the issuance of tickets or vouchers shall be deemed your consent to the Terms and Conditions as presented herein. It is specifically agreed that this agreement is entered into in New York, NY, and in the event any legal or equitable action is initiated concerning the interpretation, enforcement, or breach of any term, obligation, or duty as contained or related to these Terms and Conditions, the exclusive venue for such action shall be solely in the Superior Court of New York, New York County, (Manhattan). Docusign may also be requested.
This agreement shall be construed in accordance with New York law without regard to conflicts of law principles.
Agreement & Acceptance
Payment of any deposit, issuance of tickets, confirmation of documents, vouchers, or commencement of travel shall constitute acknowledgment, acceptance, and agreement to all Terms and Conditions stated herein.
Effective Date
These Terms & Conditions become effective on October 15, 2026. Any reservations confirmed prior to the effective date shall remain subject to the Terms & Conditions in effect at the time of booking.
